Present: Cllrs Hockings, Janes,
Stubbings, Preston-Day and D Cllr Steer. Also, co-opted Cllrs Evans and
Williams
Apologies: Cllrs Fearn and
Christiansen
Also Present: Mr G Buxton-Smith
and Mr G Wills from Environment Agency and PC A Lowe of Totnes Police
Clerk: Mrs D Crann
The Chairman opened the meeting, welcomed
everyone and invited Mr Buxton-Smith to speak. He commenced, as usual, by
outlining the progress made with the flood prevention scheme. He particularly
wanted the school to be involved with the opening of the dam. The top class of
children would be visiting the sites next week and he hoped they would make a
model to be displayed at the opening, which was being planned for 6 or 7
December next. There was to be a site meeting with councillors re the final
design of the Ford area in Harbertonford and it was hoped that seats would be
placed overlooking the dam up Woodland Road and on the riverbank down Bow
Road.Mr Buxton-Smith and his colleague then left and PC Alan Lowe gave his
report. There had been some vandalism at the school during the holidays and
there had been a suspicious male on a motorcycle, but otherwise, no serious
crimes. He then left and the meeting commenced.
The Chairman introduced Mrs A Evans and Mr N
Williams from Harberton, who had both written to the Clerk applying to become
councillors to fill the two vacancies in Harberton. They introduced themselves
briefly and were then asked to leave the room temporarily. After discussion,
it was proposed by D Cllr Steer, seconded by Cllr Preston-Day, to co-opt them.
All in favour. They both returned and rejoined the meeting, having signed the
required Code of Conduct.
The Clerk then reported that Cllr Christiansen
had been taken ill a second time and felt she could not continue as a
councillor. This was regretted and a letter of thanks will be sent by the
Clerk for her work on the Council and also as Council representative on the
School Board of Governors.
The minutes of the previous meeting were then
considered, agreed and signed by the Chairman as a true record.
Matters Arising:
1) Flooding in Harberton. Still ongoing.
2) Ford area in Harberton. Work here was
now completed and the area had been officially opened by the Chairman on 31
August. The slate plaque was now in place, thanks, in part, to a donation from
Mr Sams of Harberton. Thanks to all those involved for all their hard work;
they had transformed the area. All invoices had now been received.
3) The Queen’s Golden Jubilee
photographic record for Harberton was now nearly complete.
4) Re HGV lorries through Harberton.
Still ongoing.
5) Recycling bottle banks. A new
suggested site down Bow Road, Harbertonford, was being assessed by SHDC.
6) It was reported that there were
additional travellers’ vehicles at the site along the lane near Dottins
Quarry.
Planning: Parish Council
Recommendations
Decisions between meetings –
23/1177/02/F Little Belsford, Harberton.
Driveway and garage. Following a site meeting, Parish Council object as
design of garage is not in keeping with the surrounding area.
23/1363/02/CU West Leigh Farm,
Harberton. Storage area for natural stone. No objections.
23/1412/02/F Lower Ashridge, Tigley.
Alterations and extension. No objections.
23/1486/02/LB Whiteley Farm, Dartington.
Reslating part of roof and rerendering walls and chimney. No objections.
Decision at the meeting –
23/1676/02/F Gosworthy Farm, Harberton.
Conversion of barn to dwelling. Renewal of 9/23/1024/93/3. No
objections in principle, but openings look very prominent. All in favour.
Correspondence:
1) New specimen signature forms for the
bank were signed by each councillor and the names of former councillors were
to be deleted. As there had been some recent confusion at the bank, it is
confirmed that the Clerk can sign the forms for the transfer of funds from the
Savings account to the Current account. Proposed by Cllr Preston-Day,
seconded by Cllr Janes. All in favour. It is also agreed that the cheques will
only require two signatures in future (not three as at present). Proposed by
Cllr Evans, seconded by Cllr Janes. All in favour.
2) SHDC. Executive Forward Plan posted
on noticeboard. Minutes of Executive Meeting on 1/8/02 were shown to the
meeting.
3) Totnes Community Strategy meeting in
July – details shown to the meeting.
4) SHDC. Active South Hams questionnaire
to be completed by the Clerk.
5) Targeting in SW Region Community Fund
– details shown to the meeting.
6) South Hams Rural Transport Forum
meeting will be held at Quay House, Kingsbridge, at 7.30pm on 18/9/02.
7) DCC. Newsletter shown to the meeting.
Also Watchdog magazine.
8) South Hams Play Forum newsletter
shown to the meeting.
9) Commission for Racial Equality
information pack shown to the meeting.
10) SHDC. Agenda and Minutes shown to
the meeting.
11) DEFRA. Two letters received.
Councils to retail their role in planning shown to the meeting.
12) SHDC. Promoting Environmental
Health. Notices posted on board.
13) SHDC. Development Control and
Conservation User Group meeting on 22/8/02. Minutes shown to the meeting.
14) SHDC. Visit to Cornwall Paper
Company, Redruth, on 2/9/02. Unfortunately, no representative was able to
attend.
15) Helepayne Foundation, Harberton.
Details shown to the meeting.
16) DCC. Temporary road closure of
Woodland Road, Harbertonford, from 2/9/02. This road was now open again.
17) SHDC. Chairman’s Golden Jubilee
Fair had been held on 8/9/02 at Follaton House.
18) New Register of Electors 2003. A
small notice for the Parish magazine is to be passed on for publication.
19) S Devon Carers Consortium. Meeting
3/10/02 at 10.30am at Dartmoor Leisure Centre, Ivybridge.
20) TOR Homes. Second newsletter – PRC
News – shown to the meeting.
21) CAB. Poster received for noticeboard.
22) DAPC. Various items received:-
Annual Report 2001/2, Village Green magazine, Clerk’s training 7/11/02,
reminder of AGM 28/9/02, National Tree Week 20/11/02-1/12/02, Community is Key
Fund information. Cllr Evans said she would like to attend the AGM on 28/9.
The Clerk will make the booking.
23) The Clerk had received a request for
the Annual Audit for the year ended 31/3/02 to be carried out by the District
Auditor on 21/10/02. With the new relaxed rules, the new form is to be
completed by the Clerk and the Internal Auditor (this year Cllr P Preston-Day
may continue is her role as Internal Auditor). The form was read out to the
meeting, the figures agreed and signed by the Chairman, Cllr Preston-Day and
the Clerk at the meeting. All in favour. This will be sent to the District
Auditor for signature. The necessary Notices of Audit had already been
displayed on 6/9/02. The Clerk would like to express her thanks to Cllr
Preston-Day for auditing the Parish Council accounts over the past three
years.
Matters at the discretion of the Chairman:
1) It was noted that the road near Manor
Cottage, Harberton, still required attention.
2) Cllr Janes noted that the former
footpath along the end of Kiln Lane, Harbertonford, was not shown on the map
as a public Right of Way.
3) Cllr Stubbings requested new dog
fouling signs for Harberton.
4) The Chairman had been approached for
public toilets for Harberton. This was not viable at the present time.
Cheques signed:
Between meetings –
No 262 – Delabole Slate Co - £323.04
At the meeting –
No 263 – Mrs D Crann - £368.66
Cheques paid into account –
From Mr J Sams - £150.00
The meeting closed at 10.15pm. The next meeting
will be held at Harberton Parish Hall on Tuesday 8 October 2002 at 7.30pm.